2022-2024: Andrea Ngola

The primary function of a vice president is to be prepared to preside at meetings in the absence of the president or upon their inability to serve. If the president should resign, the vice president assumes the president’s duties until the position is filled in accordance with the bylaws. Therefore, the vice president should have all the qualities and qualifications of the president.

2023-2025: Taryn Mueller

• Serves on the Executive Board and assumes all responsibilities including volunteering when needed as well as other duties as called on by the President
• Handles the General Funds of the Association thereby keeping full and accurate account of all receipts and disbursements as well as preparing and delivering monthly reports to the Executive Board and annual reports and ledgers to the external auditor
• Knowledge of bookkeeping, finance, or accounting a plus but not required
• Prepares and monitors an annual budget with officers
• Prepares and distributes all disbursements
• Deposits all earned income into the PTA bank account
• Ensures compliance with tax, regulatory, non-profit and insurance laws
• Ensures that tax letters for Capital Campaign are sent
• Keeps an accurate and cumulative list of all donors throughout the year, and across events.  This includes cash and in-kind donations with amounts, dates and all necessary contact information.
• Speaks to the state of the budget at general PTA meetings
• Oversees Committee Chairs thereby giving budgetary status updates at the Executive Board meetings

2023-2025: Rachel Fowler

• Serves on the Executive Board and assumes all responsibilities including volunteering when needed as well as other duties as called on by the President
• Types and distributes Executive Board Meeting minutes
• Takes minutes at the General PTA Committee meetings
• Ensures critical documents are maintained properly
• Enters new PTA members into MemberHub as necessary

Chair Member: Taryn Mueller and Carson Simek
(Grandparents Day, Teacher Conference)

Work with book fair vendor on coordinating delivery and amount of books and cash registers

Chair Member: Vacant
(Year Round)

The Communications Director oversees all direct communications from Westmore PTA. They will work closely with the Executive Committee of the PTA Board to ensure consistent, appropriate communication from the Westmore PTA.

• Produce and send the PTA’s monthly newsletter and additional email communications as requested.
• Responsible for updating content at the Westmore PTA website & and works closely with the Social Media Chair.
• Responsible for the creation and/or maintenance of an email contact list to be used by the Westmore PTA for the purposes of communicating with Westmore families and staff. 
• Assist the Treasurer (primary administrator) with social media administration, including Facebook, Twitter, Website & MemberHub (news, directory, calendar, volunteer signups, stores, etc.). Officers are members by default, but others are welcome & appreciated!

May be divided among several co-chairs

Chair Member: Liz Romer & Kathleen Carnahan
(Early Fall)

Book the venue and set the date for the social. Plan an activity and snacks. Send out flyers and work closely with the communications team.

Chair Member: Lisa Ticaric
(Winter)

Solicit teachers, staff and parents to be featured readers; coordinate hot chocolate station

Chair Member: Carson Simek
(Year-Round)

Coordinates the fundraising needed through out the school year. Identifies external sources of support, e.g. sponsors, grants, employer match programs.

Chair Member: Dianne Garcia
(Late Fall/Winter)

Work with vendor on products, costs and delivery; plan craft presents; prepare flyers

Chair Member: Vacant
(Late Spring)

Coordinate ice cream bar purchase with Dairy Queen coordinate with Book Fair chair

Chair Members: Kelsey Gibney
(3 times a year + awards assembly)

Register in the fall; schedule and coordinate contests; submit results online; presents awards

Chair Member: Kathleen Carnahan
(Year Round)

In addition to enrolling parents, teachers, staff, and other potential members, each PTA should have a continuing year-round effort to involve and recruit new members. The membership chairman should be certain that the treasurer sends the first dues payment to the state office by October 1st to remain in good standing, and that dues are submitted each month thereafter.

• Be knowledgeable about the accomplishments of the PTA at your school, and well informed on PTA objectives and activities.
• Know and be able to describe where the money goes from PTA dues. Know how they are distributed among the local, state, and National levels of PT A.
• Set goals that are realistic and that are supported by the Executive Board.
• Develop a campaign and calendar of activities for the entire year.
• Have promotional materials and membership cards available at ALL PTA sponsored functions.
• Invite former board members and presidents to renew their membership – only paid members may serve as officers and chairpersons.
• Be aware of membership achievement awards which are offered at each level of PTA and meet the report deadlines for these awards.
• Submit reports at every board and general meeting and whenever specified by the local unit. Ensure the final dues payment is sent in by June 25th along with any left over PTA membership cards. Every card must be accounted for!

Chair Member: Jim Mahoney
(3 times a Year)

Pick movies, buy popcorn and boxes as needed; organize volunteers for door admission and crowd control

Chair Member: Carson Simek
(All School Year)

Coordinate and advertise at least 4 restaurant nights but up to one per month (ex: 2nd Wednesday of each month)

Chair Member: Kendra Risley
(Fall)

Books school pictures with outside company, workds with vendor on retakes

Chair Member: Kelsey Gibney
(Spring)

Coordinates with teachers to make sure lists are submitted to company; submits flyers and ordering instructions; coordinates delivery of kits before meet-the-teacher

Chair Member: Dianne Garcia
(February)

Plan experiments; prepare flyers; book date

Chair Member: Kris Castaldi
(Year Round)

Work with vendor on Westmore shirts, pants, shorts, etc. in late spring/summer; submit monthly sales reports to treasurer; provide sizing samples at events

Chair Members: Jenny Jahn
(Teacher Conferences; Late Spring)

Coordinates volunteers to bake/cook for pot-luck for teachers during conferences and during Teacher/Staff Appreciation Week, sets up and cleans up at the end of day.

Chair Member: Rachel Fowler and Raquel Mahoney
(Year Round/Spring)

Coordinate to have pictures from all Westmore events; design pages; work with printer on compiling final book; create flyers and coordinate payments