Communication Guidelines for Committee Chairs

To ensure effective promotion of your events, please submit this form at least 3 weeks ahead of your event. 7-10 days are needed to create a full ad campaign. This allows adequate time to create quality materials, such as flyers, social media posts, website updates, and newsletter content. Giving families 2-3 weeks notice provides them the chance to volunteer and/or attend your event. Your timely submission helps us support your event’s success!

Your content may be edited for length and clarity, and we’ll contact you via the email address provided on the form if we have any questions about the content.

Things to consider for your event:

• Will you need volunteers, how many, and for what? Will they be there before, during, and after the event? Do you need help planning, prepping, or cleaning? If you need a few volunteers, a separate communication piece, ex: a form or sign up genius, may be needed.
• Are you selling anything?
• Is this a ticketed event or require a registration? If yes, is there a deadline? Will you accept cash?
• Are you taking donations? If yes, do guardians need to sign a waiver, is there a deadline, and do you have a link? Will you accept cash?
• Is this a family or drop-off event? If drop-off, what time is pick up?
  Who can people reach with questions?

Canva

Do you already have art in Canva? Make the art shareable with communications@westmorepta.com. The communications team will help resize your art to work as a cohesive ad campaign.

Art & Other Files

If you have any QR codes, graphics, or files you would like us to use, please email them to communications@westmorepta.com. 

Thank you and feel free to contact us with any questions!